Terms & Conditions of Service
We are always pleased to assist our patients whenever we can. This document gives details of our terms and conditions of service. If, however, you have any queries or need clarification, please contact us and a member of our team will be happy to help you.
Please be aware that any information provided through any part of our website (examples: forum, blog, news, main site, live chat, phone, email, …) is for informal purposes only and does not constitute professional advice. No professional advice can be given without a clinical consultation with a dentist. For professional dental advice we strongly recommend that you see a dentist for consultation.
Old Town Dental Practice provide treatments on a private basis.
Once your treatment plan has been agreed with the Dentist, we will provide you with a written estimate of your plan. If this plan changes due to radiographic or clinical findings, we will inform you and discuss this with you accordingly. Treatment plans are valid for net 30 days from the date the treatment was prescribed. If there are any questions on your treatment plan, please do not hesitate to ask us, prior to commencing treatment.
Certain treatments require completion of a written consent form. This is in place to ensure that we have explained the treatment, aftercare and any risk to you thoroughly, before any of these treatments are carried out. It also allows you to make an informed decision before agreeing to treatment.
Old Town Dental Practice does not offer credit and we require fees to be settled at the appointment where treatment is provided. Where treatment incurs a laboratory fee, at least 50% of the total fee is due at the appointment where impressions are taken. Fees for certain treatments like Dental Implants and clear braces are taken in staged payments at each visit. We will discuss and plan a schedule of payment for you.
In cases where treatment is paid for on finance, please be aware that the finance agreement must be accepted and signed prior to the start of that treatment. Please note that finance is only available on treatments over £500 and that a minimum deposit may also be required.
If you have financed any of the costs of your treatment through the finance agreement, and wish to cancel your treatment after signing the agreement forms, please be aware that a cancelation fee of up to 15% of the total finance amount will be charged.
Old Town Dental Practice does not accept any payments by cheque.
Old Town Dental Practice reserves the right to charge time-based deposits for booking future appointments. Deposits are deductible off the cost of treatment.
Old Town Dental Practice reserves the right to make a charge for any debt passed to a debt collection agency.
All the fees applied for any form of Dental treatment at the practice are based on; the materials used, laboratory costs incurred (if applicable), and the clinical time spent. The fees are however, demonstrated as treatments prescribed on the treatment plan for your information.
Late cancellation or missed appointments:
Old Town Dental Practice reserves the right to charge up to £100 per hour, in the event of a missed appointment or an appointment cancelled with less than 24 hours’ notice. For Hygienist appointments the charge is £60.
Late for appointments:
In order to be fair to the other patients, if you are more than 15 minutes late, please be aware that you may be asked to reschedule your appointment.
At Old Town Dental Practice our Veneers, crowns, bridges and dentures are guaranteed for a period of twelve months following placement, provided that the following conditions are met:
The patient has fully paid for the treatment and does not owe the practice any money for the treatment received.
The Veneers, crowns, bridges and dentures have not been damaged as a result of an accident, trauma or excessive grinding.
The patient has followed all post treatment maintenance recommendations made by our dentists.
No treatment is guaranteed for more than 1 year.
Some treatments may have a guarantee of less than 1 year, and in this case, you will be informed by your Dentist either verbally or in writing, or both.
It is very important that you give a full medical history and details of any medication you take. Should these change in any way, it is very important for you to tell your Dentist. It is the patient’s responsibility to inform the clinic of any changes in either personal details and/or their medical history.
Use of Images and X-rays:
Old Town Dental Practice may use images and x-rays of your smile and teeth only, for marketing and educational purposes on the Old Town Dental Practice website, and on promotional and educational literature. Your name will never be published, and identity will never be disclosed. However, if you DO NOT wish for us to use your images and x-rays in this way, please let us know.
Use of patient contact details:
At Old Town Dental Practice the health of our patients is our highest priority, and we also like to keep our patients informed of various important changes at the clinic and of our latest special offers. We like to remind our patients of their appointments, when they are due for appointments, and other various important reminders. On this note, you may be periodically contacted by the clinic via phone, text, email or by letter in the post. If you DO NOT wish to be contacted by the clinic by any or all of these means, please let us know.
At Old Town Dental Practice we always take complaints about any aspects of our services very seriously, in order to ensure that every patient has only the very best experience at all times.
Complaints can be made in writing by filling out a simple complaint form available from reception. Complaints should be made to the Old Town Dental Practice Complaints Manager, and should be clear, so that they can be dealt with efficiently.
Every complaint will receive immediate written/email acknowledgment, and the Management will strive to resolve the complaint within a quick, reasonable period of time (usually about 2 weeks). For our full complaints procedure and policy, please ask a member of our reception team.
If a complaint is about any aspect of clinical care or associated charges it will normally be acknowledged by the Management team and then referred to the treating Dentist. Please note that in these cases, Old Town Dental Practice accepts no liability on behalf of the treating Dentist and acts as a liaison between the patient and the treating Dentist, only.
If you are unsatisfied with our internal handling of your complaint, you are free to forward your complaint to the Dental Complaints Service (www.dentalcomplaints.org.uk). If still unsatisfied, you may wish to forward your complaint to the General Dental Council.
No tolerance/Abuse policy
At Old Town Dental Practice we operate a zero-tolerance policy to abuse to our Dentists and staff, loud/disorderly/drunken behaviour, persistent missing and late cancelation of appointments (after multiple warnings). In these situations, Old Town Dental Practice reserves the right to refuse treatment and admission.
Data Protection Act:
We store all patient personal details on a secure computer system in accordance with the Data Protection Act. All clinical notes, digital radiographs, digital photographs etc remain the property of Old Town Dental Practice. Copies of notes, radiographs and photographs can be made available on request, and Old Town Dental Practice reserves the right to charge an administration fee for these.